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Print Management

Find out the best way to manage your business’s printing needs. Explore the pros and cons of traditional on-premises print management and modern cloud-based solutions. Learn how to cut costs, make your printing more flexible, and gain better visibility and control over your printing environment. No matter your industry, we’ll find the perfect fit for your requirements.

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Traditional print management vs. cloud print management

Printing can be a significant business cost, estimated to be between one and three per cent of revenue each year. Finding ways to manage print effectively is a matter IT departments are frequently tasked with.

Traditional on-premises print management can be a considerable administrative burden for IT departments – managing devices, installing drivers, trouble-shooting connection issues – often with little visibility of print use or waste.

Cloud-based print management, on the other hand, is a software as a solution (SaaS) service that enables systems administrators to manage and monitor printers and print output throughout your enterprise from a single location. It also eliminates the need for on-premises print servers.

Server or serverless print management?

Traditionally, print management is handled on-site using a dedicated print server. Serverless print management shifts this task to the cloud, either on a self-hosted or fully hosted SaaS solution. Which one is best for your business will depend on factors such as your existing IT infrastructure, your industry, and any specific requirements your business may have.

Print management in different industries

When considering print management solutions, it’s not one-size-fits-all. Some industries, such as legal, banking and healthcare, require high levels of data confidentiality and often have unique integration needs with other systems. Large corporate businesses tend to be located across multiple sites and may require a global print management solution. Smaller businesses and business start-ups are likely to have fewer resources at their disposal but will need to have the option to scale up or down their print needs as they grow and diversify.

The benefits of print management

From ensuring users have secure access to the right printer to making sure printer supplies – ink, toner and paper – are optimised, print management is a vital function in keeping businesses running smoothly.

However, this scope can be extended further with the increased visibility and control available through cloud-based print management. It can help provide clarity of how print is used across different business functions and departments, and can be a real game changer in the allocation, use and monitoring of resources, providing opportunities for cost savings and reducing the environmental impact caused by unnecessary printing.

Print management in the cloud

Cloud-based print management is becoming increasingly popular and for good reason. Managed printing:

• is low maintenance – there are no on-premises servers demanding attention
• reduces costs – no hardware purchase or maintenance expenses
• is scalable and flexible – easy to adjust usage requirements as your business demands change
• provides an always up-to-date service – through automated updates and maintainance processes

FAQ

What is print management?

Print management is a service that allows organisations to control and streamline their printing activities. It can be used to manage devices like printers and copiers, tracking usage, and reducing waste.

How does print management software work?

Print management software monitors print jobs, manages print queues, and controls who can print what. It also often delivers analytics to help manage resources and enhance efficiency.

Is print management suitable for small businesses?

Definitely. Small businesses can enjoy cost savings and improved performance by implementing even basic print management solutions.

How do I choose the right print management solution?

Consider factors such as the size of your organisation, specific requirements, budget, and whether you need additional features like mobile printing.

How does print management integrate with existing IT systems?

Most solutions seamlessly integrate with existing systems, supporting multiple operating systems and network configurations to ensure minimal disruption.

What is SaaS (software as a service)?

SaaS is a cloud-based service that allows users to access applications over the internet without the need to install or maintain software on their local devices. It is typically available on a subscription basis.

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